Producing an Audio Transcription of Your Teleseminar – Scripts to Use When Producing Teleseminars

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A teleseminar is basically your ordinary seminar brought to the telephone lines. In your ordinary seminar, you will need to book a venue, feed your guests or participants, book your speakers, pay for your speakers’ transportation costs, ensure that your speakers are comfortable, get all your speakers’ presentations in order to make copies for the audience, and ensure that everything that you planned is indeed proceeding smoothly.

Thanks to technology and advances in communication research, however, you can now have people gather virtually: they can get to their telephones, dial a number, and listen to your presenters over the phone.

This can make it cheaper for you to hold a seminar, but it also entails additional work for you. First, you will need to book speakers who are engaging, have great voices and can carry through what will be a phone speech to a lot of people. You will also need to have the infrastructure in order to do this: a teleseminar will need a bridge line, which will allow a lot of people to contact you.

Second, you also need to have a question and answer portion to your event, as with most seminars, and this can be difficult to control if your questions come over the phone and you cannot see if the questioner is most likely disruptive. Third, you need to record everything that happens, and you will therefore need transcription equipment to carry your work out.

An audio transcription of your teleseminar will allow you to not only keep records of what happens, but give you a chance to see how your future teleseminars can be developed and improved. Moreover, an audio transcription can be valuable to people outside your company: it can be used as a basis for research in communication, as a way to substantiate reports of progress to your donors, and as a method of informing your clients on developments in your products and services and how you have addressed any issues put forth by your target audience.

Here are a few tips for producing your audio transcription:

– First, you need to understand that you need to record your event, and you need to take the details of the teleseminar down. This means that you will need to plan your event not just for what happens before and during, but way after. Who are you going to hire to transcribe the teleseminar? How much time are you going to give the transcriber to finish the transcription?

– Settle the names of your speakers early on so that you do not have to keep on checking back with spellings.

– Be accustomed to the unique voices of your speakers. When you get hold of the audio file, you may not be able to distinguish amongst voices if you do not know your speakers well enough.

– If you have a budget, shoot a video of the teleseminar (note that this is useful only if you have all your speakers in one room). If you cannot distinguish among voices in the teleseminar, or if you cannot make out the words, you might be able to consult the video and see if you can improve your transcript.

– Know your agenda by heart and have it next to you as you do your transcription. This can actually help you distinguish what is being said if you have an idea what is going on.

– Do not be afraid to ask for help from your speakers. Touch base with them early on and ask if they can be contacted for assistance if their voices come out garbled on the recording.

– Check all audio recording equipment a day or two before the teleseminar to make sure that they are working.

Scripts to Use When Producing Teleseminars

If you are into Internet marketing, then you may have heard of the teleseminar. A teleseminar allows you to have a seminar over the phone lines, saving you the time and money associated with having to book speakers, inform potential attendees and participants about your event, and keeping the seminar running live and on time.

A teleseminar will also save your participants money: they only have to worry about their telephone fees, if any, and they do not need to make reservations at hotels or incur transportation costs to attend your event.

A teleseminar, however, is much like any other major brick and mortar event. You will need to inform participants that you have something going on and that you would like them to participate in it. You will need to book your speakers and make sure that they are able to get to your phone and talk to your participants, not to mention talk clearly and succinctly so that you can keep within your running time.

You will also need a short, manageable running time. After all, not all your participants will have the energy and time to stay on the phone for hours.

In order to keep to your running time, you will need a logical agenda. For this, you will need a schedule and a script of sorts. This script will allow you to say what you want at the time that is most suited for your strategy. When making your script for your teleseminar, take note of these tips so that you do not get lost:

– Establish the purpose of your teleseminar. Are you using it to promote a product or service? Are you using it to train people? Are you seeking to teach or inform? Remember this purpose and allow it to guide you in writing your script. This may sound like obvious advice, but it is important: people tend to mix up so many different purposes to a seminar that it looks more like a mishmash of information than something useful to its participants.

– Make sure to have a feedback or question and answer portion. There will be customers who need to know more about your product or service, or people who are curious as to what you have to say about an issue. If you are holding a teleseminar with press people involved, you can expect them to start asking you a lot of questions. Make sure, moreover, that you have control over the question and answer portion: some people can hog the phone lines and annoy other listeners, while some speakers may not be too comfortable with answering questions.

– Have an expert in a field related to your product or service at your teleseminar. Having just one person talk can make a seminar not only feel boring, but sound boring at the outset when you are going to market it. Make sure that this speaker is available on the day of the seminar and is comfortable with the script that you propose.

– If you have an ebook, make sure that there is space on the script to get passages from it and refer to it. Avoid ordering people to simply buy your ebook. Make your ebook look like a reference material instead in order to show how useful it can be.

– Have a well-defined outline for your teleseminar, and keep to this outline for the seminar. It will guide you not only in keeping to your time, but in transcribing and recording the seminar later.

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